Our Professional advices
10 TIPS FOR A SUCCESSFUL SEMINAR
Our 10 tips for a successful seminar
If you are organizing a seminar, here are ten tips to succeed:
1 - Plan ahead
It is important to plan the event at least two months ahead. "Anticipation is at the root of your seminar's success and the sooner you start the more choice you have." This time will let you think about every solution, to look for service providers...
2 - Determine the targeted audience and the meeting's objective
Each venue is different, that's why we recommend defining clearly the seminar's objective. Please note that some places may better match the participant's age or the company's activity.
3 - Choose the place according to the type of event
You should think about the hotel's quality and its environment. You should also know that it is better if the place is near a train station or airport. "70% of seminars are organized in Paris area. The PACA and Rhônes-Alpes regions also attract commercial managers".
4 - Determine a budget and the standing
Ask yourself the right questions: do you want to organize a high end seminar in a luxurious hotel or do you need something more discreet.
5 - Define the number of participants
It comprehends the company's employees and external people like clients. According to our statistics, a seminar counts an average of 30 persons.
6 - Focus on gastronmy!
After long hours of meetings and brainstorming, people need to regain their power, nothing better to regain it with a fine dining lunch or dinner while boosting the conviviality aroun the plate to reinforce team cohesion.
7 - Organize additional actvities
Do not hesitate to organize incentives or fun activities in order to boost your employees' team spirit. For example a treasure hunt or a karting race! For a short seminar, it is better to choose a place where all infrastructures are grouped together. You will save time and money.
8 - Think of the seminar location
When organizing a seminar some people might come from far, the seminar might take multiple days, don't forget to book a hotel room.
9 - Select the date carefully
It is recommended to organize a seminar in mid or low season and to avoid important events dates, the hotels being not full at these periods. You will also have more flexibility to make your choice and obtain the right price.
10 - Determine your needs
You should estimate your needs in the room, the disposition and specific equipments such as projectors or lights. Check with the hotel if equipments are included.
With all these advices, your are finally ready to organize a seminar.
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